7:00

CALL TO ORDER OF SPECIAL MEETING

7:00-7:05

The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information.

Mayor invites all scouts present to the front of the Council Chambers.

Invocation Pastor Dan Mooney of Elliot Road Baptist Church.

Pledge of Allegiance and introduction and recognition of scouts.

7:05

ROLL CALL

7:05-7:15

PRESENTATIONS; PROCLAMATIONS

1.

Presentation of Distinguished Citizen Award to Justin Smith for ongoing assistance to the Police Department in support of drug enforcement efforts.

2.

Recognition of Fire Battalion Chief Dave Rodriquez for being named “Chief Officer of the Year” by the Arizona Fire Chiefs’ Association.

2A.

Recognition of Officer Rob Griffin for his athletic achievements at the 2010 Arizona Police and Fire Games.

3.

Pillar of the Month – Responsibility.

4.

Proclamation declaring September 17 through September 23, 2010 as Constitution Week.

5.

Proclamation declaring September 2010 as National Preparedness Month.

6.

COMMUNICATIONS FROM CITIZENS

At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda.  The Council’s response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda.

CONSENT CALENDAR

All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action.  Other items on the agenda may be added to the consent calendar and approved under a single motion.

7.

INTERGOVERNMENTAL AGREEMENT – consider approval of an addendum to Intergovernmental Agreement No. 2007-5002-0241 with the City of Chandler, extending the contract from July 1, 2010 to June 30, 2012, for the provision of radio services for the Parks Division, and authorize the Mayor to execute the required documents.
Item 7

Discussion; possible action by MOTION.

8.

INTERGOVERNMENTAL AGREEMENT – consider approval of an amendment to Intergovernmental Agreement No. 2009-3002-0007 with the Town of Queen Creek, extending the contract for an additional one-year term and ending December 31, 2010, for fire-related support services, and authorize the Mayor to execute the required documents.
Item 8

Discussion; possible action by MOTION.

9.

AGREEMENT – consider approval of Architectural Services Agreement No. 2010-7013-0280 with HDA Architects, LLC in an amount not to exceed $216,900 for Fire Station 10, Project No. MF022, and authorize the Mayor to execute the required documents.
Item 9

Discussion; possible action by MOTION.

10.

CONTRACT – consider approval of Engineering Services Contract No. 2011-7003-0039 with Dibble Engineering in an amount not to exceed $286,438 for the Higley and Baseline intersection improvements, Project No. ST146, and authorize the Mayor to execute the required documents.
Item 10

Discussion; possible action by MOTION.

11.

CONTRACT – consider approval of Project Management/Construction Management Services Contract No. 2011-7003-0040 with Kitchell CEM in an amount not to exceed $280,316 for the Higley and Baseline intersection improvements, Project No. ST146, and authorize the Mayor to execute the required documents.
Item 11

Discussion; possible action by MOTION.

12.

CONTRACT – consider approval of Construction Services Contract No. 2011-8003-0016 with AAC Structures in an amount not to exceed $111,820 for Parkway Improvement District Circle G VII, PK88-08, for wall repair, and authorize the Mayor to execute the required documents.
Item 12

Discussion; possible action by MOTION.

13.

CONTRACT – consider approval of the contracts and authorize the Mayor to execute the required documents:
Item 13

1. waive clerical error and approve Contract No. 2011-4006-0061 to CPC Construction, Incorporated for minor concrete repairs in an amount not to exceed $400,000 for FY2010-11 with the option to renew for up to four additional one-year terms; and
2. approve Contract No. 2011-4106-0073 with ELS Construction, Incorporated for utility adjustments in an amount not to exceed $150,000 for FY2010-11 with the option to renew for up to four additional one-year terms.

Discussion; possible action by MOTION.

14.

No Item.

15.

CONTRACT – consider waiving the bidding requirements and approve Contract No. 2011-4107-0067 with Haydon Building Corporation in an amount not to exceed $59,597.28 for FY2010-11 for installation of a metering station manhole and vault at the Greenfield Water Reclamation Plant, and authorize the Mayor to execute the required documents
Item 15

Discussion; possible action by MOTION.

16.

CHANGE ORDER – consider approval of Change Order No. 3 to Contract No. 2008-7003-0100 with NFra, Incorporated in an amount not to exceed $74,581 for Riggs Road, Val Vista Drive to Recker Road improvements, Project No. ST100.
Item 16

Discussion; possible action by MOTION.

17.

CHANGE ORDER – consider approval of Change Order No. 1 to Contract No. 2008-7003-0107 with Kiewit Western Company decreasing the contract in the amount of $25,689.28 for Riggs Road, Val Vista Drive to Recker Road improvements, Project No. ST100.
Item 17

Discussion; possible action by MOTION.

18.

GRANT – consider application and acceptance of a 2010 Juvenile Accountability Block Grant from the Arizona Governor’s Division for Children with the City of Tempe for $3,290 to support youth violence intervention programs.
Item 18

Discussion; possible action by MOTION.

19.

HUMAN RESOURCES – consider approval of reorganization/reclassification of Support Services to include:
Item 19

1. eliminate one PC Technician and one Helpdesk Technician including reallocation of the positions to one Systems Analyst in Support; and
2. reclassify a Radio Systems Administrator to Infrastructure Administrator; and
3. add one Systems Analyst in Communications through an internal recruitment with resulting vacant position eliminated; and
4. reclassify an Office Assistant to Administrative Assistant in Human Resources.

Discussion; possible action by MOTION.

20

ABANDONMENTS - consider adoption of Resolutions of abandonment for sections of Mineral Road adjacent to K-C Ranch Estates.
Item 20

Discussion; possible action by MOTION to adopt RESOLUTIONS.

21.

No Item.

22.

COUNCIL ADMINISTRATION – consider acceptance of the Preliminary Year End Budget Report for FY2009-10.
Item 22

Discussion; possible action by MOTION.

23.

ABANDONMENTS - consider adoption of Resolutions of abandonment for sections of Palo Verde Street north of Mesquite Junior High and west of Gilbert Elementary School.
Item 23

Discussion; possible action by MOTION to adopt RESOLUTIONS.

24.

STREETLIGHT IMPROVEMENT DISTRICT SL10-03 - consider adoption of a Resolution creating Streetlight Improvement District 10-03 for Mountainwood Parcels D and F and ordering the improvements.
Item 24

Discussion; possible action by MOTION to adopt RESOLUTION.

25.

MAP OF DEDICATION SP1241 – consider approval of the Map of Dedication for Coronado Mini Storage located at 3467 East Queen Creek Road.
Item 25

Discussion; possible action by MOTION.

26.

SPECIAL EVENT LIQUOR LICENSE – consider approval of a Special Event Liquor License for the Save the Family Foundation of Arizona for October 8, 2010 from 6:00 p.m. to 9:30 p.m. located at 2218 East Williams Field Road.
 
Item 26

Discussion; possible action by MOTION.

27.

BOARDS AND COMMISSIONS – consider ratifying the by-laws of the Human Relations, Culture and Arts Promotion Commission.
Item 27

Discussion; possible action by MOTION.

28.

BOARDS AND COMMISSIONS – consider ratifying the by-laws of the Redevelopment Commission.
Item 28

Discussion; possible action by MOTION.

29.

MINUTES – consider approval of the minutes of the Special Meetings of August 16, August 19, August 20 and August 21, 2010.
Item 29

Discussion; possible action by MOTION.

PUBLIC HEARING

Items 30 through 33 will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. and may be held prior to the estimated time indicated on the Agenda.

In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote.

30.

LIQUOR LICENSE – conduct hearing and consider approval of a Series 7 Beer and Wine Bar Liquor License for Pocket Jacks Poker located at 825 South Cooper Road, #B-7.
Item 30

Hearing; discussion; possible action by MOTION.

31.

LIQUOR LICENSE – conduct hearing and consider approval of a Series 7 Beer and Wine Bar Liquor License for Cost Plus World Market located at 4988 South Power Road.
Item 31

Hearing; discussion; possible action by MOTION.

32.

ZONING Z10-10 - consider approval of the findings and adoption of an Ordinance amending the Town of Gilbert Land Development Code, Chapter I Zoning Regulations, Division 2 Land Use Designations,  Article 2.6 Employment Districts, Section 2.603 Land Use Regulations, Table 2.603 Land Use Regulations-Employment Districts to modify the regulations for certain General Manufacturing and Assembly uses involving highly toxic materials or chemicals and authorize the Zoning Administrator to require a conditional Use Permit to ensure compatibility with adjacent uses, and to amend Division 6 Use Definitions, Article 6.1 Use Definitions, to amend the definition of the "Manufacturing and Assembly, General" use to clarify the types of uses permitted.
Item 32

Hearing, discussion; possible action by MOTION to adopt ORDINANCE.

33.

CODE OF GILBERT - conduct hearing and consider adoption of an Ordinance amending the Code of Gilbert, Arizona, by amending Chapter 10 Buildings and Construction Regulations, Article I In General, by amending Section 10-3 System Development Fees to include additional requirements and procedures for adopting and amending development fees pursuant to A.R.S. § 9-463.05 to conform to state law.
Item 33

Hearing; discussion; possible action by MOTION to adopt ORDINANCE.

ADMINISTRATIVE ITEMS

Administrative Items are for Council discussion and action.  It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item.  Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address.  Council may or may not accept public comment.

34.

COUNCIL ADMINISTRATION – status report on the Council Project Status Report, which utilizes a report to track the status of open issues and projects.
Item 34

Report.

35.

BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the:

1. Council Subcommittee on Board and Commission Application Screening, Interview, and Selection
2. Other Council Subcommittees
3. Building and Construction Regulations Code Board of Appeals
4. Congress of Neighborhoods Committee
5. Design Review Board
6. Environmental Programs Task Force
7. General Plan Steering Committee
8. Gilbert Educational Cable Access Governing Board.
9. Human Relations, Arts and Culture Promotion Commission
10. Mayor’s Youth Advisory Committee
11. Parks, Recreation and Library Services Advisory Board
12. Planning Commission
13. Redevelopment Commission
14. Special Events Commission
15. Gilbert Public Facilities MPC
16. Gilbert Water Resources MPC
17. Gilbert Self-Insured Trust Fund
18. Regional Meetings
19. Utility Board

Report.

POLICY ITEMS

None.

36.

FUTURE MEETINGS
There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item.

COMMUNICATIONS

37.

Report from the TOWN MANAGER on current events.

38.

Report from members of the COUNCIL on current events.

39.

Report from the MAYOR on current events.

ADJOURN

MOTION to adjourn.

NEXT ORDINANCE NO. 2301

NEXT RESOLUTION NO. 3031

October 4, 2010
October 7, 2010
October 18, 2010
October 21, 2010
November 6, 2010
November 8, 2010
November 11, 2010
November 15, 2010
November 18, 2010
December 6, 2010
December 9, 2010
December 13, 2010
December 16, 2010